• Service Administrator Sr

    Job Locations US-FL-Riverview
    Posted Date 5 months ago(7/15/2018 10:46 AM)
    Job ID
    18-4877
    # of Openings
    1
    Category
    Administrative/Clerical
  • Company Overview

    In 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida.

     

    Today, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano and Miami. Ring Power also has eight facilities outside of Florida - Rhode Island, New Jersey, the Carolinas, Georgia, Texas and California - to serve the needs of other specialized industries and customers.

     

    Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the "Customers First" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale.

     

    Currently, more than 1,700 employees at 26 locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.

    Main Duties & Responsibilities

    Manages all administrative functions for the Service Manager without supervision. Receive and process work orders for service.

     

    Ensures that work orders are promptly written up and time cards ready upon the receipt of work authorization.

     

    Maintains a record of information such as name, address, article to be repaired, or service to be rendered.

     

    Prepares correspondence, bills, statements, receipts, checks, or other documents. Ensures information is copied from one record to another.

     

    Proofreads records and forms. Sort and file records in chronological order.

     

    Photocopies documents.

     

    Ensures all work orders have proper SMCS Information.

     

    Ensures cash sale work orders are prepared correctly and are given to the Service Manager or Shop Foreman for collection. Processes the payment, deposit it and send to the Credit Department with a transmittal and deposit slip.

     

    Ensures that time cards are processed each day and time is entered into the system. Ensures that a daily posting is made from the time cards to the master payroll sheet.

     

    Ensures payroll sheets for the proceeding week are totaled, authorized, and sent to the Payroll Department each Monday.

     

    Processes all purchase orders, daily.

     

    Ensures that all documents are accounted for when work orders are closed.

     

    Ensures that all oils and lubricants are dispensed accurately and charged to the correct work order.

     

    Ensures that all files are organized and maintained on closed work orders.

     

    Assists employees and Human Resources in the administration of various insurance and benefit programs.

     

    Ensures that all customer purchase orders are maintained.

     

    Ensures Ensures that calls are handled in a professional manner.

     

    Prepares the engine, transmission, and radiator reports by the 10th of each month.

     

    Prepares gasoline and diesel fuel usage reports are prepared by the 1st of each month.

     

    Maintains petty cash. Ensures that all money is accounted for at all times and kept safe during non-work hours.

     

    Completes petty cash reports, as necessary. Ensures Service Manager has signed off on it and then submit to the Accounting Department.

    Qualifications

    Over three (3) years to five (5) years administrative experience with an emphasis in the Service Industry preferred.


    Must be able to comprehend, speak and write the English language.


    Must possess good interpersonal and communication skills.

     

    High School Diploma or equivalent required.

     

     

    Physical Demands of the Position:

     

    Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

     

    Place the corresponding letter next to each category. “C” Constantly-(6-8 hrs/day), “F” Frequently-(3-6 hrs/day), “O” Occasionally-(up to 3 hrs/day), or “NA” if not applicable. Indicate the appropriate weight where applicable. (ie: Up to 25 lbs., 26-50 lbs. or Over 50 lbs.)

     

    N/A

     

    Climbing

     

    N/A

     

    Balancing

     

    O

     

    Stooping

    O

    Kneeling

    O

      Crouching

    N/A

      Crawling

    O

    Reaching

    O

      Standing

    C

      Sitting

    O

    Walking

    N/A

      Feeling

    C

      Fingering

    O

    Grasping

    C

      Repetitive Motion

    C

      Talking

    O

    Hearing

     

     

     

     

     

    O

    N/A

    N/A

    Pushing

    Up to 25 lbs. 

    26-50 lbs.

    Over 50 lbs.  

     

    O

    N/A

    N/A

    Pulling

      Up to 25 lbs. 

      26-50 lbs.      

      Over 50 lbs.  

     

    O

    N/A

    N/A

    Lifting

      Up to 25 lbs. 

      26-50 lbs.      

      Over 50 lbs.  

     

     

    Environmental Conditions of the Position:

     

    Place the corresponding letter next to each category.  “C” Constantly-(6-8 hrs/day), “F” Frequently-(3-6 hrs/day), “O” Occasionally-(up to 3 hrs/day), or “NA” if not applicable.

     

        C

     The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature change.

    N/A

    The worker is subject to outside environmental conditions: No effective protection from weather.

    N/A

     The worker is subject to both environmental conditions: Activities occur inside and outside.

    N/A

     The worker is subject to extreme cold: Temperatures below 32 degrees for periods of more than one hour.

    N/A

     The worker is subject to extreme heat: Temperatures above 100 degrees for periods of more than one hour.

    F

     The worker is subject to noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level

    F

     The worker is subject to vibration: Exposure to oscillating movements of the extremities of whole body.

    N/A

     The worker is subject to hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places, exposure to heat and exposure to chemicals.

     

    N/A

     The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation.

     

     

    N/A

     The worker is subject to oils: There is air and/or skin exposure to oils and other cutting fluids.

     

    N/A

     The worker is required to wear respirator.

     

        C

     The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

     

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