Executive Administrative Assistant

To assist top level executive in executing the duties of his/her position.

Handles all incoming and outgoing correspondence including, mail, telephone calls, emails, voice mails, etc.

Arranges travel, including flights, ground transportation, hotel, maps and directions, registrations for meetings, etc.

Manages calendar, including scheduling of appointments.

Maintains address/telephone directory.

Attends meetings for the purpose of recording items of discussion and then transcribing those notes into minutes of said meetings.

Maintains all files and records, both paper and computer.

Maintains confidentiality of all documents, files, records, and correspondence.

Prepares documents and make all other necessary arrangements for special projects as directed.

Arranges and prepares for small meetings. Works with Marketing Dept. on large meetings and conferences.

Backups other personnel within Department.

Maintains office in orderly fashion.

Attends company-sponsored functions such as training seminars, profit sharing meetings, etc.

In 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida.

Today, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano and Miami. Ring Power also has eight facilities outside of Florida - Rhode Island, New Jersey, the Carolinas, Georgia, Texas and California - to serve the needs of other specialized industries and customers.

Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the "Customers First" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale.

Currently, more than 1,700 employees at 26 locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.

10 years of experience in an administrative capacity.

Computer skills – Skilled in the use of Microsoft Office, including Word, Power Point and Excel; Lotus Notes; Internet.

Must be able to comprehend, speak and write the English language.

Must possess good interpersonal and communication skills.

Must have basic accounting knowledge.

High School Diploma or related equivalent required.

Associates Degree preferred.

Physical Demands of the Position:

Place the corresponding letter next to each category. “C” Constantly-(6-8 hrs/day), “F” Frequently-(3-6 hrs/day), “O” Occasionally-(up to 3 hrs/day), or “NA” if not applicable. Indicate the appropriate weight where applicable. (ie: Up to 25 lbs., 26-50 lbs. or Over 50 lbs.)

Environmental Conditions of the Position:

Place the corresponding letter next to each category. “C” Constantly-(6-8 hrs/day), “F” Frequently-(3-6 hrs/day), “O” Occasionally-(up to 3 hrs/day), or “NA” if not applicable.